Saturday, 15 October 2016

How should we address an envelop in care of furthers


Basically, it aims to tease potential employers and to give them an engaging reason to read through your resume. Remember that there are millions of job seekers out there, and to catch an employer’s eyes is a critical step in surviving a highly competitive field.
The cover letter is not merely a summary or mirror of your resume, but an opportunity to build connection with your potential employer by personalizing the letter and revealing your style and tone in communicating.

Ways of our address an envelop in care of further:



Aside from an attractive cover letter and a solid resume, applicants go through the process of waiting, which is quite a luxury nowadays for those who urgently need jobs. Applicants can send follow-up letters to companies they are applying for, but they must do so with utmost courtesy. Sometimes, accompanying the cover letter and resume is a portfolio especially for industries that require heavy creative and technical work, like architecture, graphic design, and writing.

This guide will look into the steps, techniques, and tricks in coming up with an appealing yet professional:

cover letter
follow-up letters
portfolio
What is A Cover Letter

According to Yale College, a cover letter serves as a personal introduction to a prospective employer showing why you are interested in the position and the organization and justifying why you qualify for the position. The letter should match what the job description is saying by emphasizing two or three strongest reasons why you are a good candidate for the role.

How to Create An Engaging Cover Letter: The Characteristics

Length. The Harvard Law School website states that a cover letter should be one page only. It should have four to five paragraphs, with a font size of 11 or 12 and margins at 1-inch on all sides

Paper Quality and Size. The Adams Cover Letter Almanac stresses that the standard size of a cover letter should be 8 1/2-by-11 inch since other papers beyond this measurement might get lost in an employer’s file cabinet. The regular office papers may work for most positions, but executives and top-level positions are expected to deliver more expensive stationery papers, such as ivory laid.

Tone. Accoridng to Harvard, the cover letter should be treated like a “one-sided interview,” like a conversation about work with a colleague. The tone of the cover letter remains professional but gives a glimpse of your individuality. It reveals how you speak or how you convey your desire or thoughts in a formal occasion.

The Structure of A Typical Cover Letter

Image source
Image source
Address. The return address and contact number at the top right-hand corner should appear without your name. It should also avoid abbreviations. The date can be placed two lines beneath the address and should not be abbreviated.

Salutation. Using “To Whom It May Concern” is not encouraged for applicants. One is advised by experts to find out the name and position of the addressee, and confirm these details. Placed two lines beneath the address/date, the salutation can start with “Dear Mr.” or “Dear. Ms.” followed with the person’s last name and a colon.

For advertisements with no enough information and when all efforts to find out the name fail, you can use “Dear Hiring Manager,” “Dear Hiring Coordinator,” or simply “Good Morning.”

First Paragraph. Based on the book Business Communication: In Person, In Print, Online by Amy Newman and Scot Ober, the opening paragraph must be straightforward as employers expect only quality applications for the position. Hence, it has to state:

the reason for your letter
the position you are applying for
how you learned about the opening
The authors note that you can style your first few sentences based on your industry. For example, restrained expressions are for conservative industries, such as financial services, and something imaginative for creative industries like advertising and public relations.

Take a look at the book’s example:

Dear Ms. Diaz,

For two years, I’ve been hoping Young and Rubicam would visit the Fullerton campus, so I was excited to see the summer position posting for Public Relations Assistant. From my PR coursework and PR experience, I’m confident that I have the strong written and oral communication skills you require for the position.

As you can see, this is personalized but still professional and has all the necessary elements of a cover letter’s introduction.

Body Paragraphs. The Harvard site claims that these paragraphs should establish the work experiences that directly match the requirements the position is requiring. It should explain “your background and includes why you are seeking work with this particular employer.” It has to clearly show why your skills meet the company’s needs, and make the connections very specific.

To deliver specific details, Newman and Ober wrote that an applicant can give an example of that connection. Such example should manifest modest confidence and not a sales approach. Here are some of their examples:

Not: As stated on my resume, I sometimes went on sales calls.

But: Once, I went on a sales call with the president of Scholastic, Inc.’s Education division, and we closed a $150,000 deal—the largest for the Ugo software product. From observing the sales manager, I learned…

Not: I took a class in business communication.

But: The communication strategies I learned in my business communication class will help me resolve customer issues as a customer service representative at Allegheny Industries.

If you are to come up with two body paragraphs, the Cover Letter Alamanac suggests the following structure:

Second Paragraph – Mention what you want to contribute to the company and how you can be an asset with your qualifications. You can also discuss your skills and how they go with the job requirements.

Example: In addition to my strong background in mathematics, I also offer significant business experience, having worked in a data processing firm, a bookstore, and a restaurant. I am sure that my courses in statistics and computer programming would prove particularly useful in the position of Trainee.

Third Paragraph – Explain why you choose the company. You can touch on what you know about it (your research effort) and how familiar you are with the industry. Expressing your enthusiasm will help make your cover letter more appealing.

Example: I am attracted to City Bank by your recent rapid growth and the superior reputation of your economic research department. After studying the different commercial banks, I have concluded that City Bank will be in a strong competitive position to benefit from upcoming changes in the industry, such as the phasing out of Regulation Q.

In essence, after reading the body paragraphs, the employer should realize what the applicant can bring to the position and to the company.

Closing Paragraph. This is where you are supposed to thank the employer. Newman and Ober stress that the last paragraph should mention the applicant’s phone number and email address. The applicant is expected to express flexibility in terms of schedule and location. Here are their examples:

After you have reviewed my qualifications, I would appreciate your letting me know when we can meet to discuss my employment with Connecticut Power and Light. I will be in the Hartford area from December 16 through January 4 and could come to your office at any time that is convenient for you.

When you feel like the company is receiving too many resumes, you can take a more proactive approach:

I will call your office next week to see whether we can arrange a meeting to discuss my qualifications for the financial analyst position.

As for the closing line, one can use “sincerely.”

man-writing
Image source
Bonus Tips

Use powerful language. Avoid flooding your letter with too technical or jargon-heavy language to impress the employer. This will be found in your resume and is useful when you become part of the company already. Right now, you are focused on showing your personality as an applicant and desirable employee. You can use action words to make the cover letter “alive.” Here are links to examples of those action words and phrases:

5 Phrases to Use in Your Cover Letter to Land An Interview
Cover Letter Key Phrases
Cover Letter Catch Phrases
Do not mention your desired salary right away. Unless the advertisement requires it, you can forget your concern about the salary. If it asks for an amount, give a range instead of an exact number. You can also note that it is negotiable.

Avoid sounding informal and focus on being specific and concrete. Accoridng to the Adams Almanac, one should avoid comparisons or cliches like “I am a smart as a whip” or “Your company is known as the creme de la creme of accounting firms.” Avoid using hot pink papers, sharing personal anecdotes such as how you found the advertisement while you were taking your dog for a walk, or talking about shortcomings and how desperate you are for the job. There is a proper venue for those personal details. Keep your cover letter focused on your qualifications and the job’s requirements.

How to Compose Follow-up Letters

There are four types of follow-up correspondence according to the University of Washington:

Thank-You Letter. This is given after a telephone conversation or face-to-face interview. The applicant should express appreciation about the time the company shared with him and the opportunity to further discuss his application.  Here is a sample thank-you letter from Adams:

Dear Ms. Cummings,

It was a pleasure speaking with you today in connection with your search for a Department Manager. I feel my experience and achievements are well within the required qualifications set forth in your detailed job description, and I am confident of my ability to provide your department with the same dedication and capability as I exercise in my present position.

As outlined in my resume, I have extensive administrative and fiscal management experience working with all departments on nonmedical aspects in a health care environment. The challenges associated with the above position are of great interest to me ad I would like the opportunity to meet with you, at your convenience, to further discuss my candidacy for this position.

Yours sincerely,

Chris Smith

Declining Offer Letter. Sometimes, we are hesitant to say “no” to job offers. But we need to respond to them because in the future, your paths may cross and the networking aspect may be beneficial for both of you. Here’s an example from the Adams Alamanac:

Dear Dr.Lodge,

I received your letter dated May 8, offering me the Dental Hygienist position at Angle Dental Center. The compensation and benefits of the position sound very interesting, and I am confident I would enjoy working with your staff.

However, shortly before receiving your letter, I was offered, and accepted, another position. Thank you for your time and consideration of my candidacy.

Best wishes,

Clarissse Lim

Response to A Rejection Letter. Rejections happen because they are teaching you something or leading you closer to the work that is for you. To keep the connection and show sincerity, you can ask the company to consider you for future openings.

Dear Ms. Cooper,

Again, thank you for meeting with me last week to discuss the opportunities for Architects at Edge Firm. I admire the innovative work you and your staff produce and, although I was not chosen for the position, I would like to be considered for upcoming projects.

I have enclosed an additional copy of my resume for your files. Thank you for your attension and I hope to hear from you in the near future.

Sincerely,

Archie Smith

Acceptance Letter. This kind of letter acknowledges and confirms the job offer (the tasks, the payment, and the schedule). This may also attest your solid work ethic.

Dear Sir  Lodge,

I am grateful for the opportunity to be part of such an esteemed department in the agency. I look forward to assuming my post as Geographer, and I am happy to accept the terms of our agreement.

As discussed, my graduation date is set for May 31, and I will be available to begin the following Monday, June 13. I will contact your office early next week to schedule my training session.

Again, thank you. I am very excited to begin.

Sincerely,

Lisa Myers

Here are other examples of cover and follow-up letters:

Sample Thank-You Note
Sample Thank-You/Follow-up Letter
Sample Cover Letters
Steps on How to Create A Portfolio

Your career portfolio is the compilation of your actual works. This may be used by a potential employer to assess the level of your talent, knowledge, and motivation. It is actually a more visual “marketing tool” for your accomplishments and ability. This will give prospective companies ideas on the kind of work you can give them.

The website of the Rivier University in New Hampshire lists the items you may include in your portfolio:

Image source
Image source
Professional Growth and Career Planning

Outstanding work in your major
Internship experience
Professional memberships
Job shadowing/Informational interviews
Job descriptions/performance appraisals/work projects
Professor evaluations
College transcript
Academic or professional awards

Communication
Speeches/Oral Presentations
Papers/written work
Debates
Articles written/published
Business letters/correspondence
Marketing materials

Sales/customer service experience
Creativity
Creative Writing Samples
Art Work – drawing, painting, images
Photography
Theatre experience
Personal experience in another culture


How should we open a sealed envelope

If you want to get into an already-sealed envelope without ripping it apart, all you need to do is pop it in the freezer for an hour or two.Whether you forgot to include something with your letter or you have more nefarious schemes, this method should open up an envelope as if it were never sealed shut—with less mess than the more popular steaming method. Just throw it in the freezer for an hour or two (eHow recommends putting it in a plastic bag to keep it ice-free), then take it out and immediately open it with a knife or letter opener. Yes, you still have to open it, but if all went well, you should be able to re-set the adhesive with moisture afterwards, once it's reached room temperature.

Ways of open a sealed envelope:

If you are used to of non-electronic mails, you would be familiar to the problem of having to waste time, efforts, and sometimes, envelopes, only because either you forgot to put something in the envelope or mistakenly put a wrong letter in an envelope.

Normally, it is not that big of a problem, because en envelope costs like what, a penny?

However, sometimes, the envelopes are custom-printed or you are not having enough of them.

Just put the envelope in a Ziplock bag and press it firmly to take the excess air out. Place the bag in your freezer for a couple of hours. When you take the envelope out of the bag, use a scale or a dull knife to open it; it will pop right open, serving your purpose.


Remember, don't open someone else's private envelopes using this trick, and if you do, don't blame us on being caught.

This tutorial video will teach you how to hack a sealed envelope to open it and re-seal it perfectly. This is great for anyone looking to snoop through someone else's mail. But that is illegal, of course.In this video tutorial, viewers learn how to do a liquid nitrogen experiment. The materials required for this experiment are liquid nitrogen and film canisters. This task is very easy, fast and simple to do. Begin by pouring the liquid nitrogen into the film canisters.
Opening someone else's mail without permission is a felony offense, but if you really need to read someone else's mail and don't want them to know about it, watch this video. It will show you how to open an envelope and reseal it secretly, protecting you from anger and legal.Other than keeping your popsicles and frozen veggies frosty, who would have thought that your everyday freezer had so many uses? Just like your dishwasher can be used for many non-cookware items, the freezer can be used in a variety of useful ways that don't involve perishable .Bring a little magic and wonder into the lives of those around you with this easy magic trick. The best part is all you need is an envelop, pen and someone willing to reveal their age and birthday. Make sure to play up the suspense. Amaze friends and family with your astoundi ...more
Get ready to learn a cool trick where a ribbon is cut in half and then magically fused back together! You will need some ribbon, an envelope, and some scissors. Sometimes we use materials that require adult supervision... like scissors, so make sure you have friends and family ...more